Airbnb accountingthat shows whateach listingreally earns.

Sync your PMS and your bank.Every cost lands onthe right property.

MagicBNBRental books Oct FINAL v3
=SUM(D2:D10)=SUM(B2:B6)Edited Sun 11:48 PM
1234567891011
DateDescriptionCategoryAmount
10/04Airbnb payout · Scottsdale RetreatIncome$2,140$2,140
10/09VRBO payout · Nashville LoftIncome$1,860$1,860
10/17Airbnb payout · Austin HouseIncome$2,980$2,980
10/06AIRBNB PAYMENTS 8841Counted twice+2 days$2,140$2,140
10/11VRBO HOMEAWAY DEPCounted twice+2 days$1,860$1,860
10/12ZELLE TO MARIA GCleaning−$420−$420
10/14HOME DEPOT #4471Supplies−$186−$186
10/19AIRBNB PAYMENTS 8841Counted twice+2 days$2,980$2,980
10/01MORTGAGE PMT 0193Mortgage−$1,900−$1,900
Profit, OctoberAdds 9 rows · 3 twice$11,454$11,454
DescriptionAmount
Hospitable payouts · 3$6,980$6,980
Bank deposits · 3Same 3 payouts, 2 days laterCounted twice$6,980$6,980
ZELLE TO MARIA GCleaning · Scottsdale Retreat−$420−$420
HOME DEPOT #4471Supplies · Nashville Loft−$186−$186
MORTGAGE PMT 0193Mortgage · Austin House−$1,900−$1,900
Profit, October$11,454$11,454
Bank balance, October+$4,474$6,980 doesn't add up3 payouts countedCounted twice · $6,980Matches your bank
HospitablePlaidChecking ••4471
True profit, October$4,474

Your sheet said $11,454.
$6,980 was payouts counted twice.

Sample data for illustration.

Connects to your PMS and your bank

HospitableHostfullyPlaid

What Airbnb accounting software should do

Airbnb accounting comes down to four jobs. Record what each booking actually paid you. Match it to the deposit in your bank. Put every expense on the property it belongs to. Then turn all of it into a profit and loss statement for each property. A spreadsheet can do all four, as long as you do them by hand, every month, for every listing.

MagicBNB does them from data you already have. Reservations and payouts come from Hospitable or Hostfully. Expenses come from your bank through Plaid. Payouts are matched to the deposits that cleared, and each expense is assigned to a property once, with a rule that handles the same merchant next month.

What you get is profit for each property and for the whole portfolio, by month, quarter or year, after the platform fee, the cleaner, the utilities and the mortgage.

What you get

  • Profit per property

    Revenue, platform fees, cleaning, utilities, mortgage and every other cost, per listing. Sort by margin to see which property carries the others.

  • Payouts matched to deposits

    Each payout from your PMS is matched to the bank deposit that paid it, so revenue means money that arrived, not money that was booked.

  • Expenses assigned once

    Put a transaction on one property or split it across several. A recurring rule applies the same split to that merchant from then on.

  • Reports you can hand over

    A monthly portfolio report with the properties, channels and figures you choose, exported as PDF or CSV for a partner, a lender or your accountant.

  • Owner statements

    If you co-host, set each owner's split once and MagicBNB builds the statement from the same numbers.

  • Milo, the AI assistant

    Ask which property lost money last quarter, or what occupancy a listing needs to break even, and get the answer from your own data.

Spreadsheet, general accounting software or MagicBNB

Three common ways hosts keep the books, compared on the jobs above.

  • Bookings from your PMS

    Spreadsheet
    Typed or pasted
    QuickBooks or Xero
    Through an add-on, or by hand
    MagicBNB
    Synced from Hospitable or Hostfully

  • Bank transactions

    Spreadsheet
    Downloaded and pasted
    QuickBooks or Xero
    Bank feed
    MagicBNB
    Bank feed through Plaid

  • Profit per property

    Spreadsheet
    Formulas you maintain
    QuickBooks or Xero
    With classes or tags you set up
    MagicBNB
    Built in

  • Payout matched to deposit

    Spreadsheet
    By eye
    QuickBooks or Xero
    By hand
    MagicBNB
    Matched for you

  • Owner statements

    Spreadsheet
    A template you maintain
    QuickBooks or Xero
    With custom reports
    MagicBNB
    Split rules and a branded PDF

  • Price

    Spreadsheet
    Free, plus your time
    QuickBooks or Xero
    Monthly subscription
    MagicBNB
    $20/mo for 3 listings

QuickBooks and Xero are full double-entry accounting systems, and many accountants work in them. If yours does, keep your books there. MagicBNB is where you see which property makes money.

How it works

  1. 1

    Connect your PMS

    Hospitable connects with a sign-in. Hostfully connects with an API key. Listings, reservations and payouts sync from then on.

  2. 2

    Connect your bank

    Link the accounts your rentals pay into and spend from, through Plaid. Access is read-only.

  3. 3

    Assign your costs

    Put each expense on a property, or split it. Set a rule once for merchants that repeat, such as utilities and cleaners.

  4. 4

    Read your profit

    See profit per property and for the portfolio, then export the monthly report when someone asks for it.

What it does not do

MagicBNB does not file taxes, run payroll or replace your accountant. It does not take bookings or message guests either: your PMS keeps doing that.

Reservation data comes from Hospitable or Hostfully today. If you run Airbnb with no PMS, there is no booking data to match your bank against yet.

Pricing

Most hosts are losing money.
They just don't see it yet.

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Explorer

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14 days free
then $20/mo for 3 listings, +$7/mo each after

  • True profit per listing, after every fee, cleaning and tax
  • Bank sync via Plaid: every expense auto-matched to the right property
  • Channel breakdown: see which platform actually pays you more
  • Deal Analyzer: run the numbers on a new property before you commit
  • Milo, AI Revenue and Profit ManagerAI

Nothing charged until day 15 · cancel anytime

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For operators who need every number dialed in, across every property, every month.

$20/mo

3 listings included at $20/mo, then $7/mo each

Properties3
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  • Everything in Explorer · unlimited listings
  • Profitability Rankings: see which property is quietly bleeding margin
  • Owner Statements: auto-generated, branded PDFs ready to send in one click
  • Side-by-side property comparison with % difference badges
  • Margin trend alerts, caught before a bad month becomes a bad quarter
  • YoY / QoQ / MoM comparisons on every metric
  • Full Milo access: an AI Revenue and Profit Manager that knows your entire portfolioAI

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Questions hosts ask

What is the best accounting software for Airbnb hosts?

It depends on what you need from it. If your accountant keeps double-entry books, QuickBooks or Xero with a rental add-on is a common setup. If you need profit per property without building it yourself, you need software that joins your booking data with your bank data. MagicBNB does that for hosts who use Hospitable or Hostfully.

Does MagicBNB connect to Airbnb directly?

It connects through your PMS. Bookings from Airbnb, Vrbo and direct channels reach MagicBNB through Hospitable or Hostfully. There is no direct Airbnb connection today.

Can my accountant use the reports?

Yes. Expenses are categorised by property, and the monthly portfolio report exports as PDF or CSV, ready to send to a bookkeeper or CPA.

How is this different from the reports in my PMS?

Your PMS sees revenue and platform fees, because those pass through it. It does not see the mortgage, the utilities or the cleaner you pay from your bank. MagicBNB reads both, so it can show profit, not just revenue.

Is my bank data safe?

Bank accounts connect through Plaid. MagicBNB gets read-only access to transactions and balances, cannot move money, and never sees or stores your bank password.

How much does MagicBNB cost?

$20 a month covers your first 3 listings and each listing after that is $7 a month, so 5 listings is $34 and 10 is $69. The first 14 days are free and you can cancel anytime.

Related tools and guides

Find out which property makes money

Free for 14 days, then $20 a month for 3 listings and $7 for each one after. Cancel anytime.